How to Write Report Writing in CAPF Paper-2? (Complete Guide)
How to Write Report Writing in CAPF Paper-2? (Complete Guide)
If you’re preparing for the CAPF Paper-2, mastering report writing is non-negotiable. Here’s a detailed breakdown on how to write a report for CAPF descriptive paper and secure high marks.
What is Report Writing in CAPF Paper-2?
Report writing in CAPF Paper-2 is a formal and factual write-up based on an incident or event. It tests your ability to communicate clearly, logically, and objectively — just like a security officer or journalist would report to a senior.
1. Understanding the CAPF Report
What it is: A formal, factual, and objective summary of an event that has already occurred.
What it is NOT: A place for your personal opinions, suggestions, analysis, or feelings.
Your Role: Think like a journalist or an officer briefing a superior.
Primary Goal: To inform clearly and concisely, not to persuade.
Weightage: 2 reports x 10 marks each = 20 crucial marks.
2. The Non-Negotiable Format (Memorize This)
HEADLINE:
Position: Centered at the top.
Style: ALL CAPITAL LETTERS.
Content: Short, catchy, and summarizes the entire event.
BYLINE:
Position: Right-aligned, directly below the headline.
Content: Use a neutral designation like
By a Staff CorrespondentorBy XYZ.
DATELINE:
Position: Left-aligned, at the start of the first paragraph.
Format:
PLACE, Month Day, Year:(e.g.,NEW DELHI, July 21, 2025:). The comma and colon are mandatory.
BODY:
Length: 2 to 3 paragraphs.
Tone: Formal and strictly factual.
Report writing format for CAPF exam
1. Understanding the CAPF Report
What it is: A formal, factual, and objective summary of an event that has already occurred.
What it is NOT: A place for your personal opinions, suggestions, analysis, or feelings.
Your Role: Think like a journalist or an officer briefing a superior.
Primary Goal: To inform clearly and concisely, not to persuade.
Weightage: 2 reports x 10 marks each = 20 crucial marks.
2. The Non-Negotiable Format (Memorize This)
HEADLINE:
Position: Centered at the top.
Style: ALL CAPITAL LETTERS.
Content: Short, catchy, and summarizes the entire event.
BYLINE:
Position: Right-aligned, directly below the headline.
Content: Use a neutral designation like
By a Staff CorrespondentorBy XYZ.
DATELINE:
Position: Left-aligned, at the start of the first paragraph.
Format:
PLACE, Month Day, Year:(e.g.,NEW DELHI, July 21, 2025:). The comma and colon are mandatory.
BODY:
Length: 2 to 3 paragraphs.
Tone: Formal and strictly factual.
3. Structuring the Report Body (The 3-Paragraph Rule)
Guiding Principle: Answer the “5 Ws and 1 H” — What, Who, When, Where, Why, How.
Paragraph 1: The Lead
This is the most critical paragraph.
Must Answer: What happened? Where did it happen? When did it happen? Who was involved/affected?
Purpose: To give the examiner a complete summary at a glance.
Paragraph 2: The Details
This paragraph elaborates on the event.
Must Answer: Why did it happen? How did it unfold?
Content: Provide a chronological account, include official statements (e.g., “The Police Commissioner stated…”), and add factual details.
Paragraph 3: The Aftermath
This paragraph concludes the report.
Content: Describe the current situation, actions taken by authorities (rescue, investigation, relief efforts), and any official announcements (compensation, committees formed).
Crucial Reminder: Do NOT give any personal suggestions or recommendations.
Example of A Report In Capf Paper -2 ?
Solved Example: Election Violence
HEADLINE: CLASHES ERUPT AT POLLING BOOTH DURING BY-ELECTION
BYLINE: By a Staff CorrespondentDATELINE: PATNA, JULY 21, 2025:
Violence erupted at a polling booth in the Danapur constituency during yesterday’s by-election, leading to the temporary suspension of voting and injuring at least five people, including two security personnel. The clashes occurred between supporters of two rival political parties at approximately 1:00 PM, disrupting the otherwise peaceful polling process.
According to the Presiding Officer, the dispute began over allegations of bogus voting. The argument quickly escalated from heated words to physical altercations, with miscreants pelting stones and damaging polling equipment. Central Armed Police Force personnel stationed at the booth resorted to a mild lathi-charge to disperse the mob and bring the situation under control. The injured were immediately taken to a nearby hospital for medical attention.
The Election Commission took swift cognizance of the incident, and voting resumed after an hour under heavy security. The District Magistrate has ordered a formal inquiry into the security lapse. Police have detained ten individuals in connection with the violence, and patrols in the area have been intensified to prevent any further untoward incidents.
Hoping this covers all your questions related to how to write report writing in CAPF Paper-2?
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